First 5 LA

Information & Data Analytics Specialist

Employment type
Full Time
3 months ago
Los Angeles, CA


Under the general direction of the Manager, Knowledge Management, the Information and Data Analytics Specialist is responsible for supporting the planning and management of program, organizational and select external data development and data integration efforts.  In addition, the Information and Data Analytics Specialist is responsible for supporting the organization-wide efforts to capture, analyze and utilize knowledge to support First 5 LA’s Strategic Plan.

The Information and Data Analytics Specialist should visibly demonstrate the adopted organizational values of collaboration, integrity, respect, accountability, purpose, shared leadership and learning in the execution of their key areas of responsibility:
Key Areas of Responsibility:

  • Data Collection, Synthesis, Visualization, Analytics and Reporting
  • Knowledge Management Support
  • Represents First 5 LA in external data efforts

Essential Duties: 
Data Collection, Synthesis, Visualization, Analytics and Reporting

  • Provides support on strategic oversight and planning in the area of data development and integration
  • Manages a portfolio of projects, and sets project priorities
  • Supports the development and implementation of strategies for collecting, synthesizing, and analyzing project information
  • Identifies opportunities to use information analytics techniques and tools to improve decision-making across the organization
  • Provides content area and data management expertise to the development of programmatic initiatives, evaluations, organizational learning projects and organizational strategic planning
  • Supports the design of data collection and analysis procedures including the development of reporting standards across organization
  • Coordinates the exchange of information and the development of data sharing meetings with county agencies, non-profit organizations and foundations
  • Collects data and integrates data into existing internal databases
  • Develops data visualization templates and plans to tell First 5 LA’s story
  • Creates and updates data dashboards
  • Conducts rapid and accurate analysis for executive team as required
  • Maintains database integrity
  • Assesses state of current database infrastructure by examining data elements in detail
  • Analyzes qualitative and quantitative data for programmatic and business operations
  • Reviews and applies pertinent rules and regulations related to data sharing and data confidentiality; educates internal team on relevant policies
  • Facilitates groups of stakeholders to agree on priority data dashboards
  • Applies process improvement methods to existing processes for data collection

Knowledge Management Support

  • Develops workflows, data collection procedures and reporting protocols for contractor and grantee staff in partnership with staff across the organization
  • Develops policies and practices for departments to use to identify, review, publish and maintain open datasets for internal and external stakeholders
  • Engages data producers and other internal stakeholders to convey the strategic importance of sharing information both internally and externally

Strategically represent First 5 LA in external data efforts

  • Engages with external consumers of open data to ensure awareness of available data, solicit feedback on data quality and obtain new ideas for future data releases
  • Provides content area and data support, as needed, to First 5 LA evaluation and research efforts
  • Pilots data analysis and mapping projects that demonstrate the value of data-informed decision making.
  • Provides education and analytic tools across the organization to improve and assist with their data efforts
  • Coordinates the creation and sharing of internal databases in partnership with the IT department
  • Recommends data integration strategies for the organization in partnership with the IT department
  • Coordinates with internal stakeholders to selectively represent First 5 LA at external data efforts that have potential to support First 5LA’s strategic plan priorities
  • Co-develops and refine tools for monitoring progress of our strategies and initiatives in ways that are efficient and add value to First 5 LA’s commitment to be accountable, to learn and improve, and to achieve greater impact with other Integration & Learning (I&L) staff
  • In partnership with all divisions, coordinates and implements the State Annual Report submission to First 5 California
  • Stays current with and contributes to the latest field-wide knowledge on Knowledge Management and Data Analytics
  • Collaborates with colleagues from peer foundations, county government, private sector, philanthropic organizations and others in joint data related initiatives
  • Serves as an advocate for open data on children 0-5 and their families within the County and articulates the innovation opportunities that can be realized by leveraging First 5 LA data
  • Supports the organization’s commitment to diversity and inclusion, and values a diversity of perspectives
  • Adheres to policies and procedures to ensure alignment with State regulations, local ordinances and First 5 LA directives
  • Keeps apprised of all laws, regulations, statutes, rules and policies affecting First 5 LA and Proposition 10
  • Supervises contractors and consultants, as needed
  • Collaborates both internally and with external stakeholders to capture, synthesize and share learning and knowledge outcomes from the ongoing execution of all activities as necessary

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.


Knowledge, Skills & Abilities: 
Organization-wide Competencies

  • Commitment to organizational mission and values: Mission-driven and self-directed, with a demonstrated passion for First 5 LA’s work to strengthen families and improve child outcomes; strives to model organizational values through daily actions and behaviors
  • Possesses Customer-Focused Mindset: Is aware of and considers relevant internal and external stakeholders and their needs (customers); identifies solutions to be responsive to stakeholder needs; considers impact when executing daily tasks
  • Collaborative: Collaborates with peers to drive results in alignment with organizational and operational goals in support of the organization’s mission; is able to work in cross-functional teams; is able to establish and maintain effective working relationships with co-workers, public officials and the general public
  • Communicates Effectively: Communicates effectively both written and oral; demonstrates active listening and comprehension; selects and uses appropriate communication methods to keep others appropriately informed; able to tailor messages appropriately to various audiences
  • Demonstrates Integrity and Judgment: Follows through on commitments letting others know of his/her true intentions; ensures decision-making or recommendations are fact-based and others understand the decision/recommendation before moving forward; considers the relative costs and benefits of potential actions to choose the most appropriate one
  • Demonstrates Critical Thinking: Applies critical thinking, logic and reasoning to effectively think through problems and information; identifies relative strengths and weaknesses of options, solutions or approaches
  • Demonstrates Strategic Thinking: Considers issues and relationships relevant to achieving long range goals or vision; identifies alternatives based on logical assumptions, facts, available resources, constraints, and organizational values to layout several points of view on a course of action to accomplish goals

Job Specific Competencies

  • Role Specific Content: knowledge of the data collection methods and best practices; ability to manipulate data and design databases ( merge, structure, collapse); ability to translate technical information into plain language; ability to communicate data stories to diverse set of audiences; ability to present data analysis from complex data sets to a wide variety of audiences (technical and non-technical); ability to conduct statistical analysis and report results in visually compelling ways; possesses general understanding of local, statewide and national open data portals and efforts to increase the availability of data; ability to keep abreast of the developing role knowledge management and data analytics in effective grant-making and social change organizations; knowledge of the principles of measurement, continuous improvement and performance measurement; knowledge of culturally sensitive research and evaluation and measurement approaches 
  • Content Knowledge: Competent in required job skills and knowledge; ability to learn and apply new skills; ability to learn how to operate new systems quickly; demonstrated ability to set priorities, establish clear expectations and execute identified projects; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; knows how to use technology tools to effectively manage and expedite processes; uses resources effectively
  • Planning and Organization and Project Management: Works in an organized manner with strong attention to detail; prioritizes and plans work activities; ability to effectively manage overlapping projects and deadlines; ability to work under pressure, meet deadlines and adjust to changing priorities; uses time efficiently; plans for additional resources; integrates changes smoothly; sets goals and objectivesability to manage high performance projects


  • Minimum of five years of related experience and/or training preferred


  • Advanced degree from an accredited college or university in Psychology, Sociology, Public Health, Computer Science, Human Development or a related field preferred

Computer Skills:

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Proficiency in at least one data visualization software tool (i.e. Tableau) and/or GIS software such as ArcView. Knowledge of different data visualization techniques preferred
  • Proficiency in database development preferred
  • Proficiency in at least one statistical software package (SPSS, SAS, STATA etc.)
  • Ability to use widely supported internet browsers

Certificates, Licenses and Registrations:

  • Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
  • Valid automobile liability insurance

Travel Requirements:

  • This position requires travel locally, statewide and nationally as needed


Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee will sit, talk, hear and use hands up to 2/3 of the time. The employee will stand and walk up to 1/3 of the time. The employee is routinely required to carry and/or lift up to 10 pounds.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
The noise level in the work environment is usually moderate. 

To apply

Apply online here.