HOLA (Heart of Los Angeles)

YOLA at HOLA Associate Program Director

Employment type
Full Time
about 2 months ago
Los Angeles, CA

Title: YOLA at HOLA Associate Program Director

Department: HOLA Music Department

Reports to: YOLA at HOLA and Music Director

Status: Full Time Exempt Position

Weekly Hours: Summer: Monday - Friday 8:30-4:30pm

August-May: Tuesday-Friday 11:30-7:30PM, Saturday 8:30-4:30PM

Start Date: July 1, 2017

Heart of Los Angeles (HOLA) provides underserved youth with exceptional programs in academics, arts and athletics within a nurturing environment, empowering them to develop their potential, pursue their education and strengthen their communities.

Youth Orchestra LA (YOLA) is the Los Angeles Philharmonic's initiative, supported by a network of stakeholders, to provide access to exceptional instrumental and orchestral education in order to promote youth development. Central to YOLA is the LA Phil's plan to build, with community partners, youth orchestras in underserved communities throughout Los Angeles.

Position Summary

The YOLA at HOLA Associate Program Director reports to and works collaboratively with the YOLA at HOLA and Music Director in managing and supporting the YOLA at HOLA faculty, HOLA Music faculty and upholding the HOLA community and philosophy.

Essential Functions

The YOLA at HOLA Associate Program Director works closely with the YOLA at HOLA and Music Director to support the development and implementation of program schedules, reports, and strategic plans. The APD will take primary responsibility for developing and implementing logistics for YOLA at HOLA concerts and performance opportunities, and assigning staff responsibilities during these events. The APD is responsible for maintaining all databases of student information, overseeing program enrollment, and creating effective systems for storing and reporting program information. They will take the lead in external program communications, and oversee the creation of communication materials, as well as act as parent/community liaison. The APD will play a vital role in developing community partnerships, working closely with the HOLA Music Studios Coordinator to identify concert venues and collaboration opportunities to improve the music department programs. The manager also supports the hiring and training process of faculty and new administrative staff.

The YOLA at HOLA Associate Program Director may be responsible for supervising Music Department staff as it pertains to daily communication, substitute requests, programmatic schedule, completing time sheets, submitting attendance data, and tracking instrument inventories. In the event of the Music Director’s absence, the APD will assume the responsibilities of running the YOLA at HOLA program and supervising music faculty.

Other duties include tracking and purchasing administrative/classroom needs; overseeing volunteers; creating and implementing tools for program evaluation; recruiting new students; coordinating daily classroom, ensemble and special event set up and break down; other duties and special projects as assigned.

Responsibilities will include:

  • Administrative & Operational Leadership
  • Creating and managing internal work plan and project timelines for HOLA Music Admin Staff
  • Processing all music staff & teaching artist timesheets
  • Developing and overseeing the maintenance of internal systems and databases such as an instrument inventory, annual master plans
  • Creating timely reports and documentation of program for the Development team and HOLA partners
  • Supporting efforts to develop and track program evaluation
  • Maintaining an up-to-date HOLA Music Student & Family Handbook with policies, procedures, and expectations

TA Support & Supervision

  • Working with YOLA at HOLA and Music Director to create schedules and manage teaching artist substitute requests
  • Substitute teaching or aiding teachers in the case of a teacher absence
  • Facilitating staff meetings, supervising teaching artists, and running daily programming in the event that the HOLA Music Director is absent

Program Development & Implementation

  • Overseeing daily operations and communications, including schedule changes, ensemble rehearsals and student sign in/sign out
  • Planning and coordinating logistics for student performance opportunities, including concerts, donor events, and field trips
  • Managing student enrollment and annual re-enrollment processes
  • Overseeing attendance system
  • Supporting program recruitment and intake of new students
  • Developing annual program calendar

Student Support & Engagement

  • Supervising the HOLA Music Academic support program, staff and volunteers
  • Supporting the musical, academic and personal development of students and sometimes incorporating mediation, conflict management and coaching skills to guide students through their growth
  • Overseeing student interventions and liaising with parents when needed
  • Managing HOLA Music therapy referrals and following up with Counseling Department about student cases when needed

Parent Engagement & Communications

  • Acting as Spanish translator as needed for all parent conferences, community meetings, and special events
  • Facilitating communication between HOLA Music Staff and parents regarding student progress, behavior, attendance, and academic performance.
  • Planning parent workshops when possible to increase engagement through provision of resources and education


  • College education in music performance, education, administration, human services or social work or equivalent work experience in one of these fields
  • Previous administrative and leadership experience
  • Bilingual in English and Spanish
  • A love for and knowledge of music (orchestral and/or choral)
  • Strong commitment to El Sistema’s philosophy of social justice
  • Ability to prioritize workload; Efficient and effective worker
  • Fluency in all Microsoft computer skills
  • Strong organizational skills; detail oriented
  • Ability to work in a fast-paced environment in a self-directed way
  • Positive attitude, flexible mindset
  • Ability to work weekends and evenings
  • Strong interpersonal skills with a desire to work on a highly collaborative, intrinsically motivated team
  • Ability to work effectively and respectfully with a wide range of constituencies in a diverse community
  • Superior written and verbal communication skills
  • Interest and ability to be a motivational mentor and role model for students as an artist, teacher and citizen
To apply

Interested and qualified candidates, please apply by Thursday, June 1, 2017. Please send resume and cover letter to:

Monique Van Willingh

HOLA Music Director

[email protected].

HOLA is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, or veteran status.