LA2050
Karsh Family Social Service Center

Executive Assistant

Employment type
Full Time
Posted
about 1 month ago
Location
Los Angeles
Description

The Karsh Family Social Service Center (the “Karsh Center”) at Wilshire Boulevard Temple is in the heart of Los Angeles’ “Koreatown” neighborhood. The Karsh Center, established in 2016, is a co-located social service center offering integrated services to address hunger, health, legal and mental health services for individuals and families. Centralizing these services and providers at the Karsh Center enables Wilshire Boulevard Temple to offer unparalleled volunteer opportunities to engage Temple members in meaningful work while nurturing a deep and significant connection between the congregation and its neighbors.

The Karsh Family Social Service Center is looking for a full-time Executive Assistant to join our Karsh Center Team. An outstanding candidate for the position will have at least three years previous office experience, a pleasant demeanor with an outgoing personality and is interested in working with a diverse community of people. The ideal person will be highly organized, punctual, flexible, reliable, detail oriented, responsible, a team player, and takes initiative. This position will provide executive level administrative and programmatic support to the Director of the Karsh Center and staff.

In this role you will provide support to a team of staff representing 4 departments: Operations and Programming, Volunteer Engagement, Development and various volunteers and collaborating organizations. This is a fast paced environment with daily changing needs and an exciting opportunity to be part of a growing team and impactful organization.

RESPONSIBILITIES:

Administrative and Board Support:

● Support the Director with all Karsh Board needs and activities such as phone calls, scheduling meetings, preparing board materials, managing calendar, booking conference rooms

● Support Director in all aspects of organizing meetings

● Support with monthly expense reports

● Must be flexible to work late or overtime hours as needed (advance notice will be provided)

● Actively participate in monthly staff meetings offering feedback, concerns and update on community activities Operations and Program Support:

● Apply holistic approach to clients and their needs when interacting with clients and community

● Act as support to the Karsh Collaborators

● Prepare materials, folders/ binders, name tags, sign-in sheets, maintain RSVP list for all workshops, presentations and/or meetings

● Maintain the Karsh Center master calendar

● Input client level data and prepare monthly reports

● Contribute to weekly and monthly newsletters

● Update and maintain Karsh Center website back office

● Maintain Karsh Center social media platforms

Development Support:

● Support Director of Development in fundraising administrative tasks as needed, including managing thank you letter process and formatting/editing/printing of letters, managing grants calendar, scheduling appointments, and other tasks as assigned Volunteer Engagement Support:

>● Input data on client and volunteer software systems capturing volunteer involvement, client information and collaborative agency data, help to generate monthly reports

● Interact with Wilshire Boulevard Temple congregant and community volunteers supporting and guiding them in their volunteer experience.

Qualifications:

● Bachelor’s Degree in business, communications, marketing or related field required

● 3-5 years of administrative experience within a social service center, development or volunteer related services

● Preferred: Bilingual in English/Spanish or English/Korean

● Excellent computer skills (i.e Microsoft Office, Excel, able to navigate the internet for research and data entry)

● Excellent communication skills, oral and written

● Experience with budgets and expense reports

● Experience and proficiency in WordPress or other website back office systems

● Experience and proficiency with social media tools, Twitter; Facebook; Instagram

● Ability to work in a multi-cultural and fast-paced environment with a variety of different people, including staff, Temple Clergy, Wilshire Boulevard Temple staff, volunteers and clients

● Comfort working with individuals in need and populations with limited linguistic and literacy abilities

● Maintains confidentiality in matters of agency operations, personnel, and clients

● Maintains positive communications with all agency staff, clients and visitors

● Exercises good judgement in performance of duties and responsibilities

● Supports existing agency policies, principles and mission

● Familiar working in a social service agency or equivalent

● Professional demeanor and work ethic

● Flexibility to work evenings or weekends if needed (with advanced notice)

● Excellent time management, planning and organizational skills

● Ability to be flexible, manage and handle multiple deadlines and priorities

● Holds a valid California Driver’s license

● Other related duties as assigned

To apply

If interested, please submit a resume and cover letter to Lila Guirguis at [email protected]. Interested applicants should also indicate if they speak Spanish or Korean, and the length of time in their current profession.