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Women’s March Los Angeles
LA2050
Peace Over Violence

Administrative Clerk Assistant

Employment type
Full Time
Posted
14 days ago
Location
Los Angeles
Description

JOB/AGENCY DESCRIPTION

Peace Over Violence is a non-profit, multicultural, volunteer, trauma informed and survivor centric organization dedicated to building healthy relationships, families and communities free from sexual, domestic and interpersonal violence. Peace Over Violence is seeking a compassionate, dependable and highly organized person with an engaging public presence, which can provide supportive services to survivors of sexual and domestic violence.

SITE: Metro (Tue thru Friday) and WSGV (Saturday)  

SALARY: $30,000-$33,000 Non-exempt position

SCHEDULE: Tuesday through Saturday

SUMMARY: Assistant who can perform clerical and administrative duties. The ACA reports to the Operations/Human Resources Manager. The ACA assists in administrative and fiscal department by answering phones, greeting clients & guest, confirming appointments, filing paperwork, performing data entry, scanning documents, receive and sort mail, and any other tasks that contribute to the function of the administrative and accounting department.

RESPONSIBILITIES:

Administrative

  • Answer phones and greets clients warmly

  • Provide triage to clients who are in crisis

  • Communicate with clients, guest, employees, and others to answer questions, explain information of POV services and programs

  • Operate office equipment, including photocopiers, scanners, telephone and voicemail systems, and computers

  • Maintain updated systems for filing, inventory, mailing, and databases

  • Handle incoming and outgoing office correspondence

  • Prepare meeting agendas; attend meetings to take notes and write minutes

  • Obtain information to respond to requests by reviewing files, documents, and records

  • Take inventory and order materials, supplies, and services as needed

  • Troubleshoot problems that arise with office equipment

  • Assist with filing for other POV programs

  • Support the reception desk during breaks and meal times

  • Schedule meetings and conference rooms.

 

Fiscal Assistance

  • Assist in filing duties.

  • Compile financial records.

  • Reroute calls to appropriate people.

  • Assist with the preparation of agency audits

  • Assist with banking transactions, including the collection, counting, and disbursement of money

  • Prepare and mail bills, invoices, checks, and contracts.

 

QUALIFICATIONS

  • Proficient in the use of computers, including accounting software, database software, document management software, and Microsoft Office

  • Prior secretarial experience preferred, but not required

  • Strong communication skills; ability to interact productively with supervisors and peers

  • Superb organizational skills

  • Excellent time management

  • High school diploma or equivalent required

  • Must have completed or intended complete POV’s 72 hour Counselor Advocate Training

To apply

Send cover letter and resume to:
Peace Over Violence
Attn:  Quiana Bulliox
1015 Wilshire Blvd. Suite 200 
Los Angeles, CA 90017
Email: [email protected]  

Please No Phone Inquiries, thank you.