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Stratiscope is looking for a new team member to serve as Executive Assistant. The individual best suited for this position is extremely wello-rganized, can manage multiple projects at a fast pace, is a master communicator, and is willing to have fun while still being professional and productive. This position will report to the CEO and will require fastacting response related to research, followup, and coordination.
The position is fulltime, based in Burbank, CA, and has the potential to grow as the company does.
Roles and Responsibilities:
-Schedule appointments in a sometimesimpossible calendar for the CEO.
-Help schedule meetings and appoints for key clients, including media requests.
-Track meeting requests and invitations.
-Facilitate the logistics of meetings, conference calls, etc.
-Think a few steps ahead of what the CEO will need at meetings and to complete tasks
-Interact in a positive and professional manner with elected officials and their staff; leading civic, educational, and business institutions; clients; and others.
-Be able to get needed information over the phone
-Write professional emails to coordinate tasks, solicit information, and arrange logistics.
-Write first drafts for invitations, correspondences, etc.
-Assist CEO in drafting/editing client materials.
-Ability to quickly research and create a synopsis of a requested topic
-Provide CEO with best options after researching a topic
-Create and then manage contact lists.
-Oversee the onboarding of new clients.
-Coordinating administrative and operational tasks in support of the CEO.
Skills, Knowledge and Abilities Needed:
-Responsive and productive in the face of multiple, competing deadlines.
-Flexible and positive in a fastpaced work environment.
-Strong verbal communication skills.
-Mastery of written English for emails, reports and other materials.
-Proficient in Microsoft Office, GoogleDrive & GSuite, and Apple products.
While performing the duties of this job, an employee is frequently required to sit, walk and stand; talk or hear, both in person from short and long distances and by telephone; use hands to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 10 pounds. Employee must be able to ascend and descend a flight of stairs. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
While performing the duties of this job, an employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve nonroutine problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions; and interact with fellow staff, client, the public and others encountered in the course of work.
Reports to: CEO
Compensation: Full Time; $38,000 to $48,000/year. Paid Vacation and Health & Dental benefits after completing probationary period. 401k matching.
Send resume and cover letter to [email protected]
Open until position is filled.
Contact: Angela Babcock