AIA|LA is a not-for- profit organization dedicated to furthering the efforts of its parent organization, the American Institute of Architects (AIA), by specifically serving the interests of our local architecture and design community. AIA|LA's membership includes architects and design professionals actively engaged in the industry. Members work at diverse companies representing a broad range of professional practices. Through advocacy, education, networking and outreach, AIA|LA serves as a resource to help make the Los Angeles region more delightful, healthier, more sustainable and economically competitive.
Status: Full Time / Salaried Exempt
Reports to: Executive Director, AIA Los Angeles
Purpose of Position: Manage the day-to- day operational tasks of the Chapter’s office, procure sponsorship for programs & advertisers for website, manage annual sponsorship effort, facilitate the production of public programs, oversee all Chapter communications and marketing and coordinate portfolio and committee management.
- 100% coverage of health/vision/dental benefits
- Monthly Metro Card or Office Parking
Summary of Essential Job Functions:
- Work with staff to administer annual plan/objectives/goals. Supervise the office coordinator and office supplies orders. Assign and oversee resources for staff projects, plan staff meetings, manage Chapter vacation schedule and time card processing for hourly staff, implement staffing plan to include interviewing process for and training of new staff.
- Supervise the implementation of Chapter market strategy and research and approach potential partners.
- Work with Executive Director and Board of Directors to execute new programs and development strategies based on market research. Suggest potential programs and make preliminary contacts.
- Develop partnership opportunities with like-minded organizations. Conduct market research, suggest potential partners and approach approved organizations.
- Manage relations with previous sponsors; research/approach potential new sponsors.
- Manage the production of annual Tours Series, including project selection contacts with owners and architects, event marketing campaign, ticket production, all aspects of event’s day-of and supervision of docents. Manage Design Awards Program, providing coordination and guidance for the Design
- Awards Committee, arranging for Jury contacts/RSVP/stays in LA; oversee Jury day logistics, call for entry production, design awards program promotion, submission process, production of jury’s entry review and Jury roundtable process; manage exhibition of submitted entries to include location, layout, installation, opening reception and breakdown. Manage all logistics and arrangements for Design Awards Ceremony and Party to include location selection, contracts, insurance, A/V support, décor, entertainment, catering, event promotion, production of visual program and overall flow of event.
- Manage Restaurant Design Awards, Residential Architecture Awards and Architectural Photography Awards events, to include the selection and contact/coordination of Jury, organization of Jury day, coordination of entries and submissions, oversight of entire awards ceremony, supervision of visual program during awards ceremony and organization of after-party (if happening).
- Provide guidance to Committee for 2X8 Exhibit and Scholarship, to include oversight of fundraising and promotion for the event, supervision of contacts with schools and Jury, troubleshooting, management of event budget and relation with exhibit location (all contracts, insurance, etc), providing strong input in regard to all events graphics and exhibit layout.
- Coordinate the Design Portfolio and the following committees: 2X8, Design Awards, Design Awards Party and Conferences ( 2oC; Encompass; design for Dignity and Powerful)
- Determine programming needs, opportunities and staffing requirements for AIA|LA Mobile Center.
Competencies and Skills Requirements:
- Systems thinking; creates effective processes to achieve the work of the Chapter
- Excellent program management skills; ability to coordinate events
- Influence skills; motivates others to perform at or above job expectations
- Strong organizational skills; detail-oriented
- Effective written and verbal communication skills; effectively analyzes information
- Business acumen; excellent analytic skills
- Contract negotiation skills; persuasive
- Interpersonal skills; works well with Chapter staff, Members, the Board of Directors and external partners/sponsors
- Flexibility; responds to changing priorities and competing needs with optimism and win-win solutions
- Networking ability; reaches out to form key relationships and partnerships for the Chapter
Education and Experience Qualifications:
- Bachelor’s Degree required, preferably in Business Management or related field
- 5+ years experience with nonprofits or arts/architecture-related organizations
- 2+ years of management experience
Physical Demands of Position:
- Frequent travel
- May lift materials/equipment weighing up to 50 pounds
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.