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JOB TITLE: Executive Assistant, SLATE-Z
SALARY RANGE: $21.63 to $ 26.44, depending on qualifications
CLASSIFICATION: Full Time Non-exempt
REPORTS TO: SLATE-Z Executive Director
Established in 2014 and led by Los Angeles Trade Technical College, the South Los Angeles Transit Empowerment Zone (SLATE-Z) is a historic and diverse partnership of more than 50 public, private, and community-based organizations working to move residents to economic opportunity. As a place-based initiative, SLATE-Z is home to nearly 198,000 residents in parts of Vernon Central, South Park, Florence, Exposition Park, Vermont Square, Leimert Park, and a small portion of the Baldwin Hills/Crenshaw neighborhoods. The name “Transit Empowerment Zone” was chosen out of a desire to capitalize on the compelling opportunities that new light rail lines and ongoing public transit expansion bring for neighborhood revitalization, and for connecting residents to education and economic opportunities.
SLATE-Z’s comprehensive collective impact strategy intersects jobs, workforce development, education, public safety, and transit to tackle the 46% poverty level in the area – one of the highest urban poverty rates in the nation. As a result of its efforts, in June 2016, SLATE-Z was designated a federal Promise Zone by the U.S. Department of Housing and Urban Development in the third round of the competition. The SLATE-Z Partnership seeks to cut through bureaucracies to tackle intractable problems to reduce poverty in the area.
The SLATE-Z Partnership is comprised of a Steering Committee; Executive Committee; Resident Advisory Committee; five Work Groups focused on jobs, economic development, education, public safety, and transit; and 55 implementation partners. Each Work Group is led by 3 Co-Chairs who help set the agenda, goals and planning for their respective Work Group towards the achievement of goals included in SLATE-Z’s 10 Year Strategic Plan.
The Executive Assistant reports to the Executive Director and works with other SLATE-Z staff, and staff affiliated with SLATE-Z as required, to support the work of the SLATE-Z Partnership.
The Successful Candidate/Summary
SLATE-Z seeks a highly professional, detail oriented, effective communicator who is organized, can manage and track multiple tasks, who works well with others and has experience successfully working in a fast-paced environment to provide executive administrative assistance to support compliance with regulatory oversight requirements.
The Executive Assistant is responsible for tracking compliance with all grant and federal compliance deadlines. This position supports the Executive Director by maintaining an office wide calendar, work plan monitoring system and other filing systems. In addition to proactive scheduling and coordination of meetings, conferences and other SLATE-Z Partnership events, this position performs duties such as typing, financial record keeping, payroll assistance, obtaining supplies, coordinating direct mailings, and working on special projects. This position also answers non-routine correspondence, assembles highly confidential and sensitive information and will interact with a diverse group of important internal and external private and public sector leaders and elected
officials. Independent judgement is required to plan, prioritize and organize a diversified workload and make recommendations as necessary on office practices and procedures.
The successful candidate will also be an individual who takes initiative, is comfortable in a start-up environment, is knowledgeable about the South Los Angeles landscape and is passionate about social equity.
The Executive Assistant performs essential functions as more fully described below.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Scheduling, Filing and Logistics Coordination
Maintenance of Calendar, Deadline Tracking and Support H.R. Form Completion
While this position has no supervisory responsibilities, this position may also serve as a coach and mentor for other positions within SLATE-Z in the future.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, scanners and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Additionally, weekly Work Group meeting preparation and site visits may include carrying lightweight boxes, supplies and equipment to and from meetings.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time non-exempt position. Days and hours of work are at a minimum of Monday through Friday 8:30 a.m. to 5:30 p.m. Some evening and weekend work may also be required as job duties demand.
Travel is primarily locally during the business day, although some out of the area travel and overnight may be expected.
DESIRED EDUCATION AND EXPERIENCE
Bachelor’s degree or equivalent in policy, education, business or related field; Advanced
Experience in a start-up environment.
Experience working with South Los Angeles stakeholders, familiarity with the local area and any of the issue areas of the initiative (jobs and workforce development, education, economic development, transit, and reduction of violent crime).
Strong data acumen and ability to oversee complex shared measurement systems.
Minimum of 3 years relevant work experience, including work in a fast paced and high growth nonprofit, social enterprise, public sector, or business start-up environment.
Strong communication skills, including the ability to collaborate.
Strong facilitation and presentation skills before multiple types of audiences.
Bilingual Spanish speaker.
Strong organizational and technical skills including, but not limited to Microsoft Word, Excel, PowerPoint, Outlook, Google Docs, Adobe Acrobat Pro, etc.
Comfort with ambiguity and ability to thrive in a fluid, entrepreneurial environment; willingness to “roll up one’s sleeves” and extend beyond formal responsibilities based on the needs of the work.
Patience, as sense of humor, humility and willingness to be a “servant leader” to facilitate full participation and leadership by partners.
Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Applicants are requested to apply only by e-mail to the address below. Hand delivered or mailed applications will be disqualified.
Please submit a cover letter describing your experience living or working in South LA, and/or your significant knowledge of South Los Angeles. Your cover letter should include relevant experiences and qualifications. You are encouraged to use the cover letter to illuminate experiences, values and
roles outside of work environments and personal goals.
The deadline for applications is Thursday, February 22, 2018 by 5:00pm. No applications received after that date will be reviewed.
Viable candidates may anticipate a preliminary phone interview and a possible in-person interview.
An original writing sample will be generated at the second interview level.
We expect to fill the position in February or March of 2018.
Thank you for your interest.
Email documents to both of the following two email addresses:
[email protected] and [email protected]
Request a delivered/read receipt. If you do not receive a confirmation and/or transmission problems occur, contact our Communications staff at (213) 763-7281.