The Partnership for Los Angeles Schools is looking for a passionate individual who will be integral to the successful implementation of our flagship parent engagement program, Parent College. Parent College is a parent education program that provides workshops and information to parents and family members in order to help them become education advocates for their children. Parent College is a unique program that has gathered attention and recognition among key education leaders across Los Angeles, and even across California and the whole nation.
The program serves our three distinct neighborhoods (Watts, South Los Angeles, and Boyle Heights). The Associate of Family Engagement Programs will support all outreach, communications, and logistical aspects of the program at its three regional school sites on a weekly basis. This role is part of the Family and Community Engagement (FACE) team, which works with school leaders and families to engage in action for equity and student achievement. As a member of the FACE team, the Associate will support the Director of Family and Community Engagement and play a critical role in assisting with internal and external communications and providing logistical support for key FACE events and meetings. The Associate is also a member of the Partnership’s larger External Relations team.
The work week for this position runs Tuesday through Saturday (with Sunday and Monday as days off) while the Parent College program is in session from August – April. From May-July, the work week will be Monday-Friday.
The Associate of Family Engagement Programs reports to the Manager of Family Engagement Programs and is responsible for the following key areas:
Logistics and Event Execution:
- Develop and execute project plans to ensure all Parent College events and related outreach efforts are executed on time, on budget, and meet expected goals and outcomes.
- Coordinate logistics for all Parent College sessions (held on Saturday mornings) including, but not limited to: coordinating vendors, communicating with school stakeholders, serving as onsite event contact, and transporting of materials to and from events.
- Setup and coordinate bus transportation for Parent College sessions.
- Coordinate age-appropriate childcare activities for children of Parent College attendees
- Manage all logistics for Parent College events, including school site-based “Parent College Comes to You” and the annual University Day (with over 1,000 participants visiting a local university campus).
- Coordinate logistics for all Parent College instructor trainings and professional development sessions. .
- Organize and coordinate community resource fairs for each Parent College community hub once a year.
- Track all program expenditures for Parent College budget; request payments on invoices and manage purchasing of supplies and materials.
Outreach and Participant Recruitment:
- Develop and disseminate promotional materials for Parent College (newsletters, flyers, emails, etc.).
- Build relationships with schools and execute targeted outreach strategies to reach higher number of families, particularly families of students with more significant academic and socio-emotional needs.
- Provide administrative support, project and task coordination for Parent College Outreach Team including:
- Coordination of day-to-day Outreach Team tasks (including, but not limited to: phone banking, data entry, school outreach, community canvassing, and event preparation) to reach maximum parent participation at each weekly Parent College event; and
- Tracking team schedules, report work hours, and coordinate monthly team meetings.
Program Data Management:
- Coordinate all Parent College participant registration processes.
- Manage database and tracking system of parent participation data for all Parent College events.
- Produce and disseminate reports on distinct program attendees and those on track to graduation on a monthly basis.
- Coordinate implementation of program evaluation efforts including exit tickets, participant data entry, child care participation, tracking of sign in sheets, etc.
- Produce and update call lists for Parent College Outreach team phone banking efforts.
FACE Administrative Support:
- Manage calendar and contacts for the Director of Family and Community Engagement, including planning and scheduling meetings and phone conferences, as needed.
- Schedule and support planning of FACE Team meeting and retreats.
- Support FACE Team by providing logistics support for professional development events.
- Other duties as assigned by Manager of Family Engagement Programs and Director of Family and Community Engagement.
The ideal candidate will have:
- Bachelor’s degree from an accredited university (preferred)
- 1-3 years of work experience in community organizing, K-12 educational setting, or related non-profit organization
- Experience working in a fast paced, entrepreneurial environment
- Experience engaging families, teachers, and other community stakeholders
- Experience in event planning and project management
- Experience working in a school setting a plus
- Ability to work collaboratively with the Partnership home office staff (including full-time and part-time Parent College team members), community members, school principals, teachers, parents, and students
- Outstanding project management, event planning, and organizational skills
- Excellent verbal and written communication skills, ideally in English and Spanish
- Strong computer and technology skills; proficiency in Microsoft Outlook, Word, Excel and PowerPoint,
- Proven ability to execute effectively and consistently meet or exceed goals
- Ability to prioritize, multi-task and follow through on tasks/projects with minimal direction Resourceful and adaptable when faced with last-minute changes
- Spanish fluency strongly preferred
- Willingness and ability to complete tasks that require packing, lifting, moving, and transporting materials (such as boxes, water bottles, and other training materials) to and from school sites
- Ability to work for extended period of time while standing and being involved in physical activity.
- Belief that parents are an integral part of a child’s education
- Detail-oriented and strong work ethic
- Unwavering belief in the Partnership’s mission, approach, and core values
- Enthusiasm to help build a strong school community by educating and involving parents and community members
- Reflective and life-long learner
COMPENSATION AND BENEFITS
- This is a full time, year-round position. The work week is Tuesday-Saturday during the school year (August-April), and Monday-Friday in the summer months (May-July).
- This is expected to be a non-exempt position. Compensation will be commensurate with experience. The Partnership offers a competitive benefits package, including health, vision and dental insurance, as well as a 403(b) retirement program.