Job Title – Accounting Coordinator
Reports to – Controller
Status – Full-time, Exempt
United Friends of the Children empowers current and former foster youth on their journey to self-sufficiency through service-enriched education and housing programs, advocacy, and consistent relationships with a community of people who care.
UFC has been an integral part of the Los Angeles foster care community since our founding by Nancy M. Daly in 1979. Our early advocacy efforts helped establish the Los Angeles County Department of Children and Family Services and pass the Foster Care Independence Act. Innovations in direct services span from co-founding the first transitional housing program in the nation for former foster youth to the creation of an 11-year education support continuum that follows foster youth from the seventh grade through the completion of a bachelor’s degree.
Under the direction of the Controller, the Accounting Coordinator will play a pivotal role in the day to day fiscal management of the organization as well as helping to create and streamline accounting-related and grant management processes and procedures. Areas of responsibility include general ledger accounting; budget monitoring; grant flow tracking, billing and reporting; assisting with agency-wide audits and tax return preparation; as well as general accounting functions and fiscal support for staff.
The Accounting Coordinator will work during standard business hours on Monday through Friday from the downtown UFC office, with occasional travel within Los Angeles County. This is a full-time, exempt position.
Duties and responsibilities
Grant Flow and Management
- Maintain and strengthen, where needed, the system for monitoring grant flow and expenditures, generating on-going reports, and coordinating overall grants management.
- Perform day to day accounting functions to properly allocate and monitor grant revenues and expenditures in accordance with funding guidelines and best practices.
- Perform budget and expense analysis for program grants on a monthly basis and make accounting entries accordingly.
- Communicate with fiscal contacts at funding source to research and resolve any items of concern and audit issues to ensure compliance with applicable regulations.
- Prepare grant contract and other contract billings and reports as required by funding sources.
- Assist Controller in the development of agency grant project budgets.
General Ledger Accounting
- Identify and implement improvements in business processes, systems and data usage.
- Prepare monthly journal entries.
- Review bi-weekly payroll and prepare payroll and workers compensation journal entries.
- Receive and review advance receipts/cash and update advances spreadsheet.
General Organizational Fiscal Management
- Support and assist Controller in ensuring agency compliance with generally accepted accounting principles.
- Analyze agency cash flow and assist with creating regular reports for senior level staff.
- Assist with providing information for external auditors and third party payer auditors and preparation of third party cost reports, including information used in A-133 audit.
- Interface with other departments on various accounting and interdepartmental issues to ensure fiscal processes are efficient and optimally functional.
- Assist in preparation of bank deposits.
- Additional duties as assigned.
General UFC Responsibilities
- Act as a role model within the organization to uphold and implement UFC’s organizational values
- Embrace program evaluation that leads to excellence and impact
- Build effective and empowering partnerships with the youth, community and each other
- Create a fun and exciting environment that inspires learning and innovation
- Communicate openly, honestly and with humility across all groups
- Work together as one organization
- Bachelors Degree in Accounting or in a related business field with strong core knowledge of accounting principles.
- 5+ years of accounting experience, including working with fund/cost accounting and grant analysis/tracking.
- Thorough knowledge of accounting/bookkeeping practices, accounts payable procedures and grant funding and reporting requirements.
- Mastery of accounting software and Microsoft Excel spreadsheet applications, including pivot tables.
- Superior analytical, critical-thinking and problem-solving skills.
- Strong written and verbal communication skills.
- Ability to establish and cultivate respectful relationships with people from diverse backgrounds.
- Extremely detail-oriented with the ability to balance multiple competing priorities.
- Holds self accountable, sets high expectations for self and others, works both independently and collaboratively and relates tasks to organizational values.
- Master’s Degree in a related field
- Experience working in a non-profit environment
Salary range = $50,000-65,000
Comprehensive and competitive benefits package offered